NOTICE OF ANNUAL PARISH MEETING

Notice is hereby given that

THE ANNUAL PARISH MEETING FOR THE PARISH OF EARNLEY WILL BE HELD

AT BRACKLESHAM BARN, BEECH AVENUE, BRACKLESHAM, PO20 8HU

ON 24th MAY 2012 COMMENCING AT 7PM

The business to be transacted at the meeting will be as follows:

A01.12 CHAIRMAN’S WELCOME

A02.12 SAVE WATER SAVE MONEY, Sue Allery, Water Efficiency Officer, Portsmouth Water

A03.12 MINUTES FROM THE 2011 MEETING

A04.12 ANNUAL REPORT FROM THE PARISH COUNCIL

A05.12 FINANCIAL POSITION OF THE COUNCIL

A06.12 ANY OTHER REPORTS A07.12 QUESTIONS FROM THE PUBLIC

Signed: R.Norris       Chairman of the Earnley Parish Council

Dated: 18th May 2012

NOTES:

1. Only persons registered to vote as local government electors for the Parish will be entitled to vote at the meeting, but the meeting will be open to the public during the proceedings unless the Parish Meeting by resolution direct otherwise.

2. The Annual General Meeting of Earnley Parish Council will be held after this meeting but will not commence before 7.30 p.m.

MEMBERS OF EARNLEY PARISH COUNCIL ARE HEREBY SUMMONED TO THE ANNUAL GENERAL MEETING OF EARNLEY PARISH COUNCIL TO BE HELD ON THE 24th MAY 2012 COMMENCING IMMEDIATELY AFTER THE ANNUAL PARISH ASSEMBLY MEETING

48.12 ELECTION OF CHAIRMAN AND SIGNING OF DECLARATION OF ACCEPTANCE OF OFFICE

49.12 ELECTION OF VICE CHAIRMAN

50.12 PUBLIC QUESTION TIME ON MATTERS ON THE AGENDA – this is limited to ten minutes to allow members of the public to a) make representations b) answer questions or c) give evidence relating to business to be transacted (the public are welcome to stay and observe the rest of the meeting).

51.12 APOLOGIES AND REASONS FOR ABSENCE

52.12 COUNTY COUNCILLOR’S REPORT– when Parish Councillors may ask questions

53.12 DISTRICT COUNCILLORS’ REPORT– when Parish Councillors may ask questions

54.12 CODE OF CONDUCT – Declarations of Interest on items included on the agenda

55.12 REVIEW OF COUNCIL AND/OR EMPLOYEES MEMBERSHIP TO OTHER BODIES

a) National Association of Local Councils

b) Sussex Association of Local Councils

c) Chichester District Association of Local Councils

d) Campaign to Protect Rural England

55.12 ELECTION OF PARISH COUNCIL REPRESENTATIVES ON OUTSIDE BODIES

I. Peninsula Community Forum

II. Neighbourhood Watch/Neighbourhood Management Panel

III. SALC/Action in Rural Sussex

IV. Chichester District Association of Local Councils

V. Manhood Parishes Road Safety Group

VI. South Chichester County Local Committee

VII. Chichester District Annual Meeting of the Parishes

VIII. Medmerry Stakeholders Group

56.12 ELECTION OF MEMBERS’ SPECIAL AREAS OF RESPONSIBILITY

I. Environmental Issues II. Policing and Vandalism

III. Highways and Road Safety

IV. Footpaths, Rights of Way and Verges

V. Chichester District Council Strategic Plans, Housing and Planning

VI. Flooding issues

VII. Finance and Budget (including checks of the Parish Council Finances)

VIII. Pond Warden

IX. Emergency Planning

X. Waste Management

57.12 TO APPOINT MEMBERS TO SERVE ON THE UNDERMENTIONED COMMITTEES

1. Employment Committee

2. Code of Conduct Committee

58.12 CONFIRMATION OF USE OF ADOPTED POLICIES

1. Standing Orders – adopted 14th July 2010

2. Financial Regulations – adopted on 25th March 2009

3. Health & Safety Policy – adopted on 25th March 2009

4. Equal Opportunities Policy – adopted on 25th March 2009

5. Complaints Procedure – adopted on 25th March 2009

6. Code of Conduct – adopted 8th May 2007

7. Freedom of Information Act Publication Scheme and Schedule of Charges – adopted 28th January 2009

8. Media Relations Protocol – adopted 14th July 2010

59.12 MINUTES – to agree and sign the minutes of the meeting held on 22nd March 2012

60.12 MATTERS ARISING FROM THE MINUTES – not already on the agenda

61.12 PLANNING

1. Applications considered since the last meeting

E/12/00832/FUL Ms Sandy Oxley Marsh Farm Cottage Drove Lane Earnley Chichester Construction of agricultural barn.

2. Applications to be considered at the meeting

E/12/01610/LBC Mr T Kinrosss Poplars Farmhouse Batchmere Road Almodington Earnley Alterations to outbuilding to facilitate use as ancillary accommodation including roof lights, windows, staircase and internal partitioning.

3. Update on Decisions made by Chichester District Council

4. Appeals, licence applications and enforcement matters

5. Planning future arrangements and organisation

6. Planning correspondence Chichester District Association of Local Councils: Planning in the Chichester District (letter addressed to Trevor Leggo) – Parish Council’s comments to be submitted by 31 May 2012.

7. Affordable Housing – The Way Forward

62.12 FINANCE

a) Bank Balances from latest bank statements – to receive a verbal report

b) Approval of Parish Council payments and authority to sign cheques

c) Financial Report March and April 2012 – approval

d) Website – options, costs and resolution on way forward

e) Appointment of Responsible Financial Officer

f) Appointment of Internal Auditor for financial year 2012/13

g) Confirmation of Clerk’s Salary Scale and Hours of work

h) Financial Risk Assessment and Insurance Review (Report Attached)

i) Power of Well Being/Power of General Competence

j) Section 137 Allowance

k) Assets Register

l) Annual Return – Section 1 Statement of Accounts

m) Annual Return – Section 2 Annual Governance Statement

n) End of Year Accounts

o) Internal Audit Year Ended 31 March 2012 – report from internal auditor and clerk’s response

p) Annual Standing Order Payment List

q) PAYE – end of year

r) Pension – end of year

s) Letter to amend payment to clerk’s salary by standing order following tax code change

t) Data Registration

u) Review of Council and/or employees membership to other bodies

63.12 DIAMOND JUBILEE

64.12 WEST SUSSEX COUNTY COUNCIL COMMUNITY ACTION PLANS

65.12 MEDMERRY MANAGED REALIGNMENT SCHEME

66.12 ENVIRONMENT REPORT – report by Cllr Norris

a) Public Rights of Way

b) Hayden’s & Morgan’s Pond

c) Earnley Wildlife & Bio Diversity Group

67.12 NEIGHBOURHOOD WATCH

68.12 SOUTH CHICHESTER LOCAL COMMITTEE – report by Cllr Bayley

69.12 ROAD SAFETY IN THE PARISH

70.12 ITEMS FOR REPORTING AND INCLUSION ON FUTURE AGENDAS

71.12 CLERK’S REPORT AND CORRESPONDENCE

72.12 CALENDAR OF MEETINGS OF EARNLEY PARISH COUNCIL

Signed: L.Chater       Clerk to Earnley Parish Council

Dated: 18th May 2012

MEMBERS OF EARNLEY PARISH COUNCIL ARE HEREBY SUMMONED TO THE EXTRAORDINARY MEETING OF EARNLEY PARISH COUNCIL TO BE HELD ON WEDNESDAY 16th MAY 2012, COMMENCING AT 7.00PM, AT BRACKLESHAM BARN BEECH AVENUE BRACKLESHAM

43.12 PUBLIC QUESTION TIME ON MATTERS ON THE AGENDA – this is limited to 40 minutes to allow members of the public to a) make representations b) answer questions or c) give evidence relating to business to be transacted (the public are welcome to stay and observe the rest of the meeting).

44.12 APOLOGIES AND REASONS FOR ABSENCE

45.12 CODE OF CONDUCT – Declarations of Interest on items included on the agenda

46.12 PLANNING

Appeal Reference: app/L3815/A/2160759/NWF

SI/1004990/FUL

Madestein UK Ltd Easton Farm, Easton Lane, Sidlesham, Glasshouse, office building and associated works

The meeting has been called to review and comment on the revised plans submitted by the applicant to widen Almodington Lane. If you wish to view the documents prior to the meeting they are available on http://pawam.chichester.gov.uk/online-applications/caseDetails.do?action=dispatch&keyVal=LBF630ER0K700&caseType=Application you will need to locate four documents:

Date Published 25th April 2012

Document Type Appeal Correspondence

Description  Appellants Submission 17/04/2012 (part 1 of 4)

Appellants Submission 17/04/2012 (part 2 of 4) 2

Appellants Submission 17/04/2012 (part 3 of 4)

Appellants Submission 17/04/2012 (part 4 of 4)

47.12 ITEMS FOR REPORTING AND INCLUSION ON FUTURE AGENDAS

Signed Louise Chater  Clerk to Earnley Parish Council Dated 10th May 2012

You will be brought up to date as to where the Association is with regard to the planning inquiry, with what still needs to be done and what the future fundraising plans are.

This is your opportunity to tell the Parish Council what you would like the Parish Council to work towards over the next year, so please take this opportunity to come and see us.

This year, Sue Allery, Water Efficiency Officer, Portsmouth Water has kindly agreed to come and give a presentation on SAVE WATER SAVE MONEY as the water crisis worsens for the whole county please take the time to come and find out how you can help prevent a hosepipe ban in this area. Furthermore she will be bringing water saving items for you to take home with you.

If you require any further information please do not hesitate to contact the Parish Clerk on 671628

Bob Norris

Chairman Earnley Parish Council

MINUTES OF THE MEETING OF EARNLEY PARISH COUNCIL HELD ON THURSDAY 26th JANUARY 2012, WHICH COMMENCED AT 7.00PM, AT BRACKLESHAM BARN BEECH AVENUE BRACKLESHAM

PRESENT: Cllrs Bob Norris (Chairman), Michael Karn (Vice Chairman), Sandy Simpson and Chris Bayley.

In attendance: Mrs Louise Chater (Parish Clerk), PCSO Rose Bainbridge and one member of the public.

01.12 PUBLIC QUESTION TIME ON MATTERS ON THE AGENDA

PCSO Bainbridge reported that there had been an increase in burglaries in Hunston, North Mundham and Runcton and asked that everybody be mindful of home security and report anything considered suspicious.

Within the Parish there had been several incidents since the last Parish Council meeting; a burnt out car near Earnley Concourse, for which an arrest had been made. An iron bench, a pink wheelbarrow and horse tack had all been stolen from various locations. It was noted that PCSO Bainbridge was encouraging horse owners to participate in the horse watch scheme.

At the last Neighbourhood Panel Meeting three priorities had been identified; anti-social behaviour, anti-social driving and the review and expansion of Neighbourhood Watch.

PCSO Bainbridge reported that new PCSO Oliver Broad had commenced training and would be on patrol from the beginning of March.

It was stated that PCSOs had been granted new powers, including the ability to search for alcohol and tobacco, the issue of penalty notices for throwing fireworks, the consumption of alcohol in unauthorised public places, and dog fouling.

PCSO Bainbridge asked if the Parish Council was aware of a problem with the O2 transmitter in Earnley, as O2 users appeared to be unable to send or receive texts. The Council were not aware of any problem and had not been contacted by O2.

The Chairman thanked PCSO Bainbridge for her informative report and PCSO Bainbridge left the meeting.

The question was raised whether the Parish Council know anything about posts that had been placed in the verge in front of the hedge on the Earnley Grange bend, adjacent to Russ Autos.

It was considered unlikely that they were in connection with any highway widening scheme as they were too high up the bank. It was agreed that the Clerk would contact West Sussex County Council. A question was asked regarding the situation when an Enforcement Notice was served upon a property and the property was subsequently sold before the notice had been complied with. The Clerk confirmed that the Enforcement Notice remained with the property and the new owners would be required to comply with the notice.

02.12 APOLOGIES AND REASONS FOR ABSENCE

Cllr Colin Field – apologies received

District Cllr Graeme Barrett – apologies received

District Cllr Peter Clementson – apologies received

County Cllr Pieter Montyn – apologies received

03.12 CODE OF CONDUCT

No declarations of interest on items included on the agenda were received.

04.12 PRESENTATION BY DAN SANDERS, PRINCIPAL OFFICER, COMMUNITY DEVELOPMENT, COMMUNITY INFRASTRUCTURE WEST SUSSEX COUNTY COUNCIL.

Mr Sanders was not in attendance and no apology had been received

05.12 COUNTY COUNCILLOR’s REPORT

No report received.

06.12 DISTRICT COUNCILLORS’ REPORT

No report received.

07.12 MINUTES

On a proposal by Cllr Bayley, it was RESOLVED to agree and sign the minutes of the meetings held 23rd November 2011; this was duly completed.

08.12 MATTERS ARISING FROM THE MINUTES

All matters were covered by the Agenda.

09.12 PLANNING

1. Applications considered since the last meeting

E/11/05398/FUL Mrs Beverley Cuthbert Manor Farm House Clappers Lane Earnley Remove agricultural occupancy condition (b) on planning permission E/5/49 with current certificate of Lawful Use or development reference E/06/00634/ELD.

NO OBJECTION

E/11/05254/DOM Mr Richard Farley Elm Tree House Somerley Lane Earnley Re-fenestration of building exterior. 2 storey extension. Demolition and replacement of rear extension and side conservatory. NO OBJECTION E/11/05430/TCA Mr Peter Chandler Millfield Bell Lane Birdham Notification of intention to fell 2 no. Leyland Cypress trees.

NO OBJECTION

E/11/05061/DOM Mr And Mrs Colin And Caroline Durant Dragon Cottage Third Avenue Batchmere Detached garage / garden store with office over.

NO OBJECTION subject to the imposition of a condition limiting use of the garage, domestic storage and office ancillary to the occupation of Dragon Cottage as a single private dwelling house and for no other or any separate purpose.

E/11/04586/LBC Mr Jack Dee The Manor House Clappers Lane Earnley Installation of pool equipment on internal east wall of stable block and boiler flue to external east wall.

NO OBJECTION

E/11/04792/DOM Mr D Dudlyke Hedgehog Hall Bell Lane Earnley Chichester Proposed South East facing solar panels to roof of existing outbuilding. OBJECT to detrimental effect of the setting of a listed building and to the character of the conservation area.

E/11/04584/ELD Mr Jack Dee The Manor House Clappers Lane Earnley Chichester Swimming pool.

NO OBJECTION

E/11/04991/DOM Mr Gary Morgan The Paddocks Almodington Lane Almodington Earnley Raise height of pitch of garage roof by 350mm, 2 no. velux roof lights to west elevation and small window to gable north elevation. (Alterations to detached garage approved under E/10/01597/DOM.)

NO OBJECTION subject to Chichester District Council imposing a condition to ensure the garage/storage building shall be used solely for domestic purposes ancillary to the occupation of The Paddocks as a single dwelling house and for no other or any separate use.

2. Applications to be considered at the meeting

No further applications had been received.

3. Updates on decisions made by Chichester District Council

E/11/05430/TCA Mr Peter Chandler Millfield Bell Lane Birdham Notification of intention to fell 2 no. Leyland Cypress trees.

NOT TO PREPARE TREE PRESERVATION ORDER

E/11/04792/DOM Mr D Dudlyke Hedgehog Hall Bell Lane Earnley Chichester Proposed South East facing solar panels to roof of existing outbuilding.

Area Development Control Committee 25th January 2012

E/11/04991/DOM Mr Gary Morgan The Paddocks Almodington Lane Almodington Earnley Raise height of pitch of garage roof by 350mm, 2 no. velux roof lights to west elevation and small window to gable north elevation. (Alterations to detached garage approved under E/10/01597/DOM.)

PERMIT

E/11/04584/ELD Mr Jack Dee The Manor House Clappers Lane Earnley Chichester Swimming pool.

PERMIT E/11/04586/LBC Mr Jack Dee The Manor House Clappers Lane Earnley Chichester Installation of pool equipment on internal east wall of stable block and boiler flue to external east wall.

PERMIT E/11/04453/FUL Ms Sandy Oxley Marsh Farm Cottage Drove Lane Earnley Retrospective application for parking area for 4 cars and access to cottage and field.

PERMIT

E/11/04222/FUL Mr R Pettett 95 First Avenue Almodington Batchmere Chichester Demolition of existing house and erection of new detached house.

PERMIT

E/11/03930/DOM Mr And Mrs Colin And Caroline Durant Dragon Cottage Third Avenue Batchmere Chichester Two storey side accommodation to provide ancillary accommodation to main house.

PERMIT

E/11/03619/EXT Mr Frederick Easton Game Lodge Batchmere Road Almodington Earnley Extension of planning permission E/07/03500/FUL – One for one replacement of existing dwelling.

PENDING CONSIDERATION

E/11/03770/DOM Mr Chris Darling Woodlands Batchmere Road Batchmere Chichester Extension to front elevation. Alteration to fenestration and recladding. Installation of solar panels. Extension to southwest elevation.

PERMIT

E/11/02704/FUL Mr G.C Morgan (LGM Developments LTD) Greenacres Almodington Lane Almodington Earnley Variation of ‘approved plans’ condition attached to planning permission reference E/10/04593/FUL for extension and alterations to existing office to allow for various minor material amendments to windows, doors and floor plans. REFUSE

E/11/03255/FUL LGM Developments LGM Developments Greenacres Almodington Lane Almodington Removal of timber framed building and 2 no. steel containers replace with a brick and tiled building.

PENDING CONSIDERATION

4. Appeals, Licence Applications and Enforcement Matters

E/09/00494/CONSH – Game Lodge Batchmere Road Almodington Earnley E/18 Erection of building without planning permission E/19 Without planning permission change of use of the land and stable buildings to use for leisure/clubhouse purposes ENFORCEMENT NOTICES NOT COMPLIED WITH PROCEEDING TO PROSECUTION

Appeal Ref: app/L3815/A/2160759/NWF SI/10/04990/FUL Madestien UK Ltd Easton Farm, Easton Lane, Sidlesham, Chichester, Glasshouse, office building and associated works

It was agreed that Cllr Karn would notify the other Parish Councillors which days he would not be attending. It was noted that all Councillors, if available, would attend on the first day.

5. Planning Correspondence

a) Interim Policy Statement on Housing – Facilitating Appropriate Development – adopted by Chichester District Council on 20th July 2011 The Parish Council was very concerned that this policy had been adopted by Chichester District Council and that the Parish Council had not been made aware of the policy. It was agreed to raise concern with the District Councillors at the next meeting.

b) Genesis Town Planning – invitation to preview public exhibition to view draft residential proposals for development of land off Beech Avenue, Bracklesham. It was noted that the Clerk had updated the website so as to notify the public of the exhibition. The Clerk would be placing a notice about the meeting on the notice boards on 27th March 2012. It was agreed that the Clerk would distribute a leaflet to all the houses on Clappers Lane including Marsh Barn and the area surrounding the Church.

6. Affordable Housing – the Clerk reported that a meeting of the working party had been organised for 21st February 2012.

7. Neighbourhood Plans – it was noted the Clerk had forwarded to all Councillors a downloadable copy of the CPRE/NALC publication ‘How to shape where you live: a guide to neighbourhood planning’. In addition, a hard copy of the document was being circulated. Cllr Bayley expressed concern at the predicted costs of preparing a neighbourhood plan. It was agreed that this matter would be discussed once all the Councillors had had the opportunity to read the guide.

10.12 COMMUNITY ENGAGEMENT STRATEGY.

Although it had been agreed at the previous meeting the newsletter would be circulated in May and September the Chairman advised that he considered it more appropriate that the newsletter be circulated in June to enable the Council to update residents following the annual general meeting, and therefore it was resolved to move the distribution of the other edition to November.

The Parish Council AGREED:

1. The Clerk in conjunction with the Chairman would produce the newsletter.

2. The current website provider, Access-by-Design, to be invited to submit a quotation for upgrading and re-vamping the website; Cllr Bayley reported that he had viewed the websites of the other Parish Councils in the immediate area, and the Clerk was asked to contact Mrs Carol Smith to request a quote for a new website.

3. Discussion forum – not to include a forum at this juncture, but not to rule it out for the future.

4. Surgeries – it was considered important that the introduction of surgeries should not be ruled out, but should be reviewed following the distribution of the newsletter, which would include an article asking residents if they would be interested in the Parish Council providing this facility. As amendments had been made to the Community Engagement Strategy it was requested that the Clerk circulate a new copy before adoption was completed

11.12 FINANCE a) Bank Balance – the clerk gave a verbal statement of the balance as at 26th January 2012

Unity Bank £7172.18

b) Grants Requests – approval of grants and payment On a proposal by Cllr Bayley, it was RESOLVED that, in pursuance of the powers conferred by S137 of the Local Government Act 1972 (as amended) and being in the opinion that the expenditure satisfied the requirements of that section, the council approved the expenditure listed below: Organisation Grant Manhood Mobility 100.00

Chichester District Council (MPP Officer) 100.00

Air Ambulance Fund 40.00

Just Different 70.00

VCAD 60.00

Other Grants: On a proposal by Cllr Bayley, it was RESOLVED to grant East Wittering and Bracklesham Youth Club a grant of £70.00, in pursuance of the powers conferred by S19 3(a) of the Local Government (Miscellaneous Provisions) Act 1976.

c) Approval of Parish Council payments and authority to sign cheques

West Sussex County Council Pension Fund 129.86 300018pension months 9 & 10

Mrs Louise Chater 93.54 300019 mileage allowance, printer cartridge, postage and lock for notice board

Parish Online 36.00 300021 Mapping program

Access by Design 144.00 300022 annual website hosting fee

North Mundham Parish Council 54.90 300023 shared training expenditure

Manhood Mobility 100.00 300024S137

Grant Wittering & District First Responders 100.00 300025 S137 Grant

Chichester District Council 100.00 300026 S137 Grant for Manhood Peninsula Partnership Officer

Air Ambulance Fund 40.00 300027 S137

Grant Citizen’s Advice Bureau 100.00 300028 LGA 1972 s142 Grant

West Sussex County Council Pension Fund 64.93 300029 pension month 11

Just Different 70.00 300031 S137 Grant VCAD 60.00 300032 S137 Grant

Witterings Youth Centre 70.00 3000332 S19 (a) of the Local Government (Miscellaneous Provisions) Act 1976

On a proposal by Cllr Bayley, it was resolved to make payment and sign the cheques including Just Different, VCAD and Witterings Youth Centre as listed above.

d) Financial Report November and December 2011 – On a proposal by Cllr Bayley, it was RESOLVED to accept and sign the financial reports for November and December 2011; this was duly completed.

e) Parish Online mapping facility – The Clerk stated that the Parish Council was now registered with Parish Online and it was AGREED that the Clerk would provide all the Councillors with the login details.

f) Precept 2012/13 – The Clerk reported that the precept request in the sum of £9950.00 had been submitted to Chichester District Council.

g) Pension Contribution – The Clerk advised that West Sussex County Council had stated that the current procedure used by the Parish Council for paying her pension contribution was in contravention to the requirements of the Pensions Act Regulations and requested that the Parish Council review the procedure. On a proposal by the Chairman, it was RESOLVED that in future a cheque would be written in advance and signed for the month that the parish council did not meet and would be sent by the Clerk to West Sussex County Council when appropriate.

h) Parish Council insurance requirements and cover – the Clerk had provided the Councillors with a written report.

i) Power of Well Being – It was noted that the Power of General Competence would shortly replace the Power of Well Being. However, the process of adopting the Power of Well Being placed the Parish Council in a good position to enable the adoption of Power of General Competence in due course; it was noted that the Clerk would be required to complete a new CILCA module to enable the adoption of Power of General Competence, but this was not yet available. On a proposal by the Chairman, it was RESOLVED that the Clerk complete the module at the earliest opportunity.

12.12 DIAMOND JUBILEE The Clerk reported that to date 15 children had been registered to receive Jubilee mugs; everybody who had contacted the Clerk had been very pleased that the Parish Council was doing something to commemorate the Jubilee. In addition, the Clerk had received one email praising the parish council’s initiative although the writer’s children were too old to receive the mugs.

The Clerk passed on Cllr Field’s thanks to the Councillors for their assistance in delivering the leaflet.

13.12 WEST SUSSEX COUNTY COUNCIL COMMUNITY ACTION PLANS

The clerk confirmed that she had emailed the Chairman of CDALC on 13 December 2011, requesting the County Council give priority to the repair and maintenance of road haunches, maintenance and repair of road signs and to ensuring that hedgerows and the growth of the verges were regularly cut back. No response had been received.

14.12 MEDMERRY MANAGED REALIGNMENT SCHEME

Cllr Bayley stated that work had commenced before Christmas, with the first rock delivery to the beach. A map had been published to provide an update of the work completed to date.

The Chairman reported that wooden posts had been placed in the field opposite Earnley Manor Close to indicate the boundary of the diversion channel.

15.12 ENVIRONMENT REPORT

a) Public Rights of Way – the Chairman and Cllr Karn walked footpath 59 and it was noted that the requested work had been carried out.

Meeting closed

b) Hayden’s Pond & Morgan’s Pond – Mrs. Wilkes reported that work was continuing and pond dips had taken place. The Chairman of the Wildlife group had produced a document which would be presented at the Madestein Appeal Meeting reopened

c) Earnley Wildlife & Bio Diversity Group – nothing further to report.

16.12 EMERGENCY PLANNING

The Clerk read out a statement from Cllr Field. ‘The Clerk had provided him with a copy of the leaflet that was distributed to all households in North Mundham, and in his opinion in due course the Parish Council would need to consider to how they were going to provide this information to all its residents, possibly via the newsletter. It was requested that the Clerk provide all councillors with a copy of the North Mundham leaflet.

It was noted that the emergency planning scenario meeting had been postponed due to Lloyd Harris’ work commitments. The Chairman provided the Clerk with his availability to enable the meeting to be rescheduled.

17.12 NEIGHBOURHOOD WATCH

Cllr Simpson, Mr and Mrs Fenter and PCSO Bainbridge had between them contacted over 100 people recorded as co-ordinators.Of those contacted, only 60 on the list remained active. It had become apparent that there was large area in Bracklesham with no identified co-ordinator and this was being addressed by PCSO Bainbridge as a result of Neighbourhood Watch becoming a new priority of the Neighbourhood Management Panel.

18.12 SOUTH CHICHESTER COUNTY LOCAL COMMITTEE

Cllr Bayley stated that the minutes of the previous meeting had been circulated and the next meeting was scheduled for 21st February 2012, Cllr Bayley and the Chairman to attend.

Cllr Bayley reported that he had been requested by the Neighbourhood Management Panel to investigate whether funding was available from the South Chichester County Local Committee to develop a poster campaign to encourage people to use their seat belts and to not use their telephone whilst driving, and a further poster to encourage back-seat passengers to use their seatbelts. 1

9.12 ROAD SAFETY IN THE PARISH

Infrastructure Works Programme 2012/13 and Forward Programmes – Cllr Bayley advised that there was nothing scheduled to affect the parish; he was, however, extremely concerned to find that in Chichester the lane markings round the one way system adjacent to the bus and train stations had deteriorated to such and extent it was difficult to follow the road markings. Cllr Karn said that the full length of Bell Lane’s white road markings had recently been repainted.

The Clerk advised that the Highways Agency had recently agreed that there was a problem with flooding on the Chichester Bypass and meetings were taking place to discuss the way forward.

Cllr Bayley expressed concern with regard to the on-going situation regarding the CASPER, which had been funded by the Parishes on the Peninsula, and the procedure for its deployment. Since Tracy Webb had been incapacitated, he had been unable to make contact with relevant officers at West Sussex County Council and had hoped that Mr. Sanders scheduled attendance at the meeting this evening would afford the opportunity to raise this matter.

20.12 ITEMS FOR REPORTING AND INCLUSION ON FUTURE AGENDAS

1. It was requested that in future the Clerk circulate the Peninsula Community Forum minutes

2. Earnley Concourse – it was understood that the property was on the market and the future of the concourse was an unknown quantity.

21.12 CLERK’S REPORT AND CORRESPONDENCE

1. Street Lamp – 2 Bookers Lane – The Clerk advised that East Wittering and Bracklesham Parish Council had signed the Assets Transfer Agreement, but confirmation of the transfer from West Sussex County Council had not as yet been received and the invoice for the current financial year was awaited.

2. Winter Maintenance – snow clearance from highway- the Clerk advised that she had contacted Alan Hutchings, Doug Broadbridge, Ian Gentle, Joe Bridger and Jess Clay all of whom were unable to assist due to lack of appropriate equipment. It was agreed that the matter was now closed.

3. Footpath No 3 & 59 – the Clerk stated she had written to West Sussex County Council requesting the work be carried out. It was noted that Footpath 59 had been covered by agenda item 15.12(a)

4. Parish Newsletter – the Clerk advised that she had commenced work on the first newsletter which was due for publication in June 2012. She requested an article with a maximum of 100 words from Cllr Simpson on Neighbourhood Watch.

5. Parish Council website –covered by Agenda item 10.12(2).

6. Portsmouth Water – Saving Water Campaign presentation – the Clerk said that following the circulation of this information a request had been made for the company to come and give a presentation to the Parish Council. It was agreed that the Clerk would invite the company to give a presentation at the Annual Parish Meeting of Electors, on 24th May 2012

Circulation File

1. South Coast Dredging Association – Briefing

2. CDC – Changes to Council’s Scheme of Delegation

3. LCR – Winter 2011

4. Portsmouth Water – Help our Saving Water Campaign

5. E/11/04222/FUL – permission notice

6. E/11/03770/DOM – permission notice

7. E/11/03930/DOM – permission notice

8. Action in Rural Sussex – letter from Chief Executive

9. CDC – Development Management Transition Project

10. Clerk & Councils Direct January 2012 + councils suppliers guide and year book

11. Chichester Observer – press cuttings

12. NALC/CPRE – planning explained

13. Disability Awareness UK – grant request

14. E/11/04586/LBC & E/11/04584/ELD – decision letters

15. E/11/04453/FUL – decision notice

16. Press Cutting – Chichester Observer 12 January 2012

17. NALC – Legal Topic Note 22 – Employment Matters

18. JAKK – Country Furniture Designs

19. Notes and supporting papers from Big Society, Small Details Conference

20. Notes and supporting papers from Clerk’s Networking Day

21. WSCC – Planning School Places Document 2011-12

22. NALC/CPRE – How to shape where you live: a guide to neighbourhood planning.

23. WSCC – Youth Support & Development Services

24. Solent News – Winter 2011/12

25. CDC – increasing protected species records in your parish

26. E/11/04991/DOM – permission notice

27. E/11/02704/FUL – refusal notice

28. E/11/05430/TCA – decision to not prepare TPO notice

The meeting closed at 8.45pm

Signed M Karn Vice Chairman to Earnley Parish Council

Dated 22nd March 2012

MEMBERS OF EARNLEY PARISH COUNCIL ARE HEREBY SUMMONED TO THE MEETING OF EARNLEY PARISH COUNCIL TO BE HELD ON THURSDAY 22nd MARCH 2012, COMMENCING AT 7.00PM, AT BRACKLESHAM BARN BEECH AVENUE BRACKLESHAM

22.12 PUBLIC QUESTION TIME ON MATTERS ON THE AGENDA – this is limited to ten minutes to allow members of the public to a) make representations b) answer questions or c) give evidence relating to business to be transacted (the public are welcome to stay and observe the rest of the meeting).

23.12 APOLOGIES AND REASONS FOR ABSENCE 24.12 CODE OF CONDUCT – Declarations of Interest on items included on the agenda

25.12 PRESENTATION BY DAN SANDERS, PRINCIPAL OFFICER, COMMUNITY DEVELOPMENT, COMMUNITY INFRASTRUCTURE WEST SUSSEX COUNTY COUNCIL.

26.12 COUNTY COUNCILLOR REPORT – when Parish Councillors may ask questions

27.12 DISTRICT COUNCILLORS’ REPORT – when Parish Councillors may ask questions

28.12 MINUTES – to agree and sign the minutes of the meetings held 23rd November 2011.

29.12 MATTERS ARISING FROM THE MINUTES – not already on the agenda

30.12 PLANNING

1. Applications considered since the last meeting

E/11/05373/FUL Mr G Morgan Greenacres Almodington Lane Almodington Earnley Partial rebuild of existing building, extension and alterations. (Retention of building for office/storage with alterations to fenestration.)

E/11/05394/FUL Mr Richard Valler Marsh Farm Barn Drove Lane Earnley Chichester Engineering works to ditches at Marsh Farm Barn, construction of a new vehicle access and track and retention of a hardstand.

E/11/04604/FUL Mr J Clay Redhouse Farm Bookers Lane Earnley Chichester Erection of replacement agricultural barn and the installation of 204 solar photovoltaic panels on the southerly roof slope.

2. Applications to be considered at the meeting

E/12/00733/DOM Mr/Mrs Andrew Fitzgerald Apple Trees 119 Almodington Lane Almodington Chichester 2 no. glazed dormers in place of existing velux’s and new swimming pool domestic usage.

3. Update on decisions made by Chichester District Council

4. Appeals, licence applications and enforcement matters

5. Planning Correspondence

a) Hedgerow in Clappers Lane

b) Tree preservation order – Earnley Concourse

6. Affordable Housing – report from working party

7. Neighbourhood plans

8. Wates Developments Beech Avenue Bracklesham a) Facilitating Appropriate Development – 17 required tests does the application comply with the 17 tests in particular Coalescence of settlements 9. Article 4 conservation area status

31.12 COMMUNITY ENGAGEMENT STRATEGY – adoption of strategy.

32.12 FINANCE

a) Bank Balance – to receive a verbal statement as at today’s date

b) Grants Requests – approval of grants and payment

c) Approval of Parish Council payments and authority to sign cheques

d) Financial Report January and February 2012 – approval

e) Power of Well Being – adoption of the Power of Well Being

f) Diamond Jubilee grant from Chichester District Council g) Website – options and costs

h) SLCC – Faster Development, Higher Aims, Stronger communities Conference – Maidstone 28th March 2012 £65.00 (excluding VAT)

i) Localism Conference – East Grinstead 20th April 2012 £85.00 (excluding VAT)

j) First Aid at Work – Bracklesham Barn Bracklesham 8th March 2012 £55.00 (excluding VAT)

33.12 DIAMOND JUBILEE

34.12 WEST SUSSEX COUNTY COUNCIL COMMUNITY ACTION PLANS

35.12 MEDMERRY MANAGED REALIGNMENT SCHEME

1. Medmerry Managed Realignment Scheme – Chichester District Council – Public Footpath 70 (Part) (Parish of Sidlesham) Diversion Order 2012 Number One – Public Footpath 75 (Part) (Parish of Sidlesham) Diversion Order 2012 Number Two. Deadline for representation no later than 17.00 12 April 2012.

36.12 ENVIRONMENT REPORT – report by Cllr Norris

a) Public Rights of Way

b) Hayden’s & Morgan’s Pond

c) Earnley Wildlife & Bio Diversity Group

37.12 EMERGENCY PLANNING – report by Cllr Field

38.12 NEIGHBOURHOOD WATCH – report by Cllr Simpson

39.12 SOUTH CHICHESTER LOCAL COMMITTEE – report by Cllr Bayley or Norris

40.12 ROAD SAFETY in the PARISH

1. Posts in Highway verge on Earnley Grange bend adjacent to Russ Auto

41.12 ITEMS FOR REPORTING AND INCLUSION ON FUTURE AGENDAS

a) MSTaG – Report by Cllr Field

42.12 CLERK’S REPORT AND CORRESPONDENCE

1. Street Lamp – 2 Bookers Lane

2. Sussex Flag and Sussex Day – 16th June 2012

3. Annual Meeting of Parish Electorate on 24th May 2012 – Portsmouth Water and advertising meeting.

Signed L Chater Clerk to Earnley Parish Council Dated 15th March 2012

MINUTES OF THE MEETING OF EARNLEY PARISH COUNCIL HELD ON THE 23rd NOVEMBER 2011, WHICH COMMENCED AT 7.30PM, AT EARNLEY CONCOURSE

PRESENT: Cllrs Bob Norris (Chairman), Michael Karn (Vice Chairman), Chris Bayley, Colin Field and Sandy Simpson

In attendance: Mrs Louise Chater (Clerk), County Cllr Pieter Montyn, District Cllr Graeme Barrett and two members of the public.

116.11 PUBLIC QUESTION TIME ON MATTERS ON THE AGENDA Mrs Wilkes advised that the footpath adjacent to Silver Gates was overgrown to the point it was almost impassable; Cllrs Norris and Karn stated they would walk the route and it was requested the Clerk contact the County Council, and copy County Cllr Montyn. Mrs Kirby asked “Who do you contact if there is a dead animal on the highway?” The Clerk advised that she should notify Chichester District Council via the switchboard on 01243 534734.

117.11 APOLOGIES AND REASONS FOR ABSENCE District Cllr Clementson – holiday

118.11 CODE OF CONDUCT

There were no declarations of interest on items included on the agenda

119.11 COUNTY COUNCILLOR REPORT

County Cllr Montyn reported that another bus-user survey is being carried out, but that it did not affect the Parish. It was noted that stage two of the subsidy reduction would be implemented in January 2012.

120.11 DISTRICT COUNCILLORS’ REPORT

District Cllr Barrett advised he had commissioned a feasibility study to investigate the cost and implications of providing a taxi service where bus services had been withdrawn.

Cllr Barrett stated the transfer of the Youth Club building to the Guides was progressing. He had recently made presentations to East Wittering and Bracklesham Parish Council and West Wittering Parish Council requesting funding for the Youth Club.

Cllr Simpson asked District Cllr Barrett “How much the Council would be expected to contribute to the £9000.00, referred to in the business plan; how much he would expect Earnley Parish Council to contribute?” District Cllr Barrett replied that from the larger parish councils he would expect £2 per household.

It was noted that, following the implementation of parking controls in the Northern Crescent car park, parking at the entrance of the car park on the south side of Northern Crescent had become an issue. It was noted that East Wittering and Bracklesham Parish Council had requested a Traffic Regulation Order on the southern side of Northern Crescent to prevent cars parking adjacent to the entrance of the car park on this stretch of road.

121.11 MINUTES

On a proposal by Cllr Field it was RESOLVED to agree and sign the minutes of the meetings held 28th September 2011 and 9th November 2011; this was duly completed.

122.11 MATTERS ARISING FROM THE MINUTES

47.11 (v) Chichester District Association of Local Councils representatives. It was confirmed that Cllr Field represent the Parish Council at these meetings.

110.11(3) Cllr Bayley advised that Andrew Tyrie MP had not responded to his letter regarding the Localism Bill, other than by sending an acknowledgement. Cllr Bayley had sent a further letter, requesting a response.

123.11 PLANNING

1. Applications considered since the last meeting

E/11/04222/FUL Mr R Pettett 95 First Avenue Batchmere Chichester Demolition of existing house and erection of new detached house. NO OBJECTION to this application subject to the reimposition of earlier conditions.

E/11/03930/DOM Mr And Mrs Colin And Caroline Durant Dragon Cottage Third Avenue Batchmere Chichester Two storey side extension to provide ancillary accommodation to main house. NO OBJECTION to this application subject to a condition to ensure the extension must remain part of the main house; and was restricted to use by the family and not occupied as a separate dwelling.

E/11/03619/EXT Mr Frederick Easton Game Lodge Batchmere Road Almodington Earnley Extension of planning permission E/07/03500/FUL – One for one replacement of existing dwelling. NO OBJECTION to the renewal subject to the reimposition of the planning conditions of a S106 Agreement that required the demolition of the existing dwelling.

E/11/03770/DOM Mr Chris Darling Woodlands Batchmere Road Batchmere Extension to front elevation. Alteration to fenestration and recladding. Installation of solar panels. Extension to southwest elevation. NO OBJECTION

2. Applications to be considered at the meeting

E/11/04453/FUL Ms Sandy Oxley Marsh Farm Cottage Drove Lane Earnley Retrospective application for parking area for 4 cars and access to cottage and field. NO OBJECTION

3. Update on decisions made by Chichester District Counci

l E/11/04222/FUL Mr R Pettett 95 First Avenue Batchmere Demolition of existing house and erection of new detached house. PENDING CONSIDERATION

E/11/03930/DOM Mr And Mrs Colin And Caroline Durant Dragon Cottage Third Avenue Batchmere Two storey side extension to provide ancillary accommodation to main house. PERMIT

E/11/03619/EXT Mr Frederick Easton Game Lodge Batchmere Road Almodington Earnley Extension of planning permission E/07/03500/FUL – One for one replacement of existing dwelling. PENDING CONSIDERATION

E/11/03770/DOM Mr Chris Darling Woodlands Batchmere Road Batchmere Extension to front elevation. Alteration to fenestration and recladding. Installation of solar panels. Extension to southwest elevation. PENDING CONSIDERATION

E/11/03177/DOM Mr T Throup 134 Almodington Lane Earnley Replacement of existing outbuilding for use ancillary to the existing dwelling. WITHDRAWN

E/11/02704/FUL Mr G.C Morgan (LGM Developments LTD) Greenacres Almodington Lane Almodington Earnley Variation of ‘approved plans’ condition attached to planning permission reference E/10/04593/FUL for extension and alterations to existing office to allow for various minor material amendments to windows, doors and floor plans. PENDING CONSIDERATION

E/11/03255/FUL LGM Developments LGM Developments Greenacres Almodington Lane Almodington Removal of timber framed building and 2 no. steel containers replace with a brick and tiled building. PENDING CONSIDERATION

4. Appeals, licence applications and enforcement matters E/10/00045/CONCOU – Land South of Game Lodge Batchmere Road Almodington Change of use to storage of building materials It was noted that the enforcement notice had been complied with and the case was closed.

E/09/00494/CONSH – Game Lodge Batchmere Road Almodington Earnley E/18 Erection of building without planning permission E/19 Without planning permission change of use of the land and stable buildings to use for leisure/clubhouse purposes It was noted that the enforcement notices had not been complied with and Chichester District Council were now proceeding to prosecution.

Appeal Ref: app/L3815/A/2160759/NWF SI/10/04990/FUL Madestein UK Ltd Easton Farm Easton Lane Sidlesham Chichester Glasshouse, office building and associated works

The Clerk confirmed the letter of objection had been sent to the Planning Inspectorate on 16th November 2011 to comply with the deadline.

5. Planning Correspondence

It was noted that the ICZM document published by Manhood Peninsula Partnership in conjunction with Chichester District Council had been adopted by Chichester District Council.

District Cllr Barrett advised that the District Council viewed the document as a village design statement for the peninsula and it had the status of a material consideration in the consideration of any planning application.

It was noted that, unfortunately, the Madestein application predated the adoption of the ICZM policy had not been a material consideration in the determination of the planning application.

6. Affordable Housing

The Clerk advised that as she had not been able to obtain the required plans from Sam Irving of Chichester District Council. However, she had copied the Rights of Way Plan, which provided an overview of the area. She had also signed up for a free trial of Parish on Line, and had printed off detailed plans of the parish. If the Parish Council was happy to proceed with these plans then a meeting of a working party should be arranged to review the plans in detail. It was agreed the Clerk, Cllr Norris and Cllr Karn form the working party.

County Cllr Montyn left the meeting.

124.11 FINANCE

a) Bank Balance – as at 23rd November 2011 Current Account £8145.28

b) Financial Report September and October 2011 – on a proposal by Cllr Field it was RESOLVED to approve and sign the financial reports for September and October 2011; this was duly completed.

c) Approval of Parish Council payments and authority to sign cheques – on a proposal by Cllr Bayley it was RESOLVED to make payment and sign the cheques; this was duly completed.

d) Budget- the budget was reviewed and on a proposal by the Chairman, it was RESOLVED to set the precept at £9950.00 for 2012/13; unchanged from the previous year.

e) Funding for Youth Club – the Clerk advised that according to the 2007 census there were:

11 children aged 0-4

71 children aged 5-15

52 young people aged 16-24 in the parish

It was noted that the next census information would not be available until 2013, and as such this was the data used by the District Council.

On a proposal by Cllr Simpson, it was RESOLVED to grant £100.00 for the year 2012/13 and commit £100.00 for years 2013/14 and 2014/15.

f) Diamond Jubilee – it was considered important to commemorate the Diamond Jubilee, which would raise the Councils profile within the parish. It was agreed to earmark £400 towards the cost of purchasing cups for every child in the parish of primary school age or younger. Cllr Field stated that he would deliver a leaflet to every household in the parish to ascertain the number of cups required.

g) Parish Online mapping facility – On a proposal by the Chairman, it was resolved to purchase Parish Online.

h) Clerks’ Networking Day SALC 5th December 2011 and Big Society, small details South East Regional Conference 30th November 2011- The Clerk advised that North Mundham Parish Council had approved attendance to both courses. On a proposal by Cllr Bayley it was RESOLVED that the Clerk attend on both dates.

i) Data Protection Registration – The Clerk advised that as the Parish Council was required to register under the Data Protection Act and so she had completed the application form.

125.11 COMMUNITY ENGAGEMENT STRATEGY

The draft Community Engagement Strategy was reviewed; it was agreed to produce a Parish Council newsletter to be hand delivered to every household in the parish. The date for publication would March and September.

It was considered the website required a revamp and it was agreed to earmark £1000.00 towards this project. The Clerk requested all the Councillors look at the North Mundham Parish Council site which had recently been completed and advise her of the aspects of the site that they liked and disliked and, in addition, any aspects of other sites they found particularly useful.

District Cllr Barrett left the meeting.

126.11 WEST SUSSEX COUNTY COUNCIL COMMUNITY ACTION PLANS

Cllr Field advised that CDALC had agreed to assist members of the Association who were not included in the Chichester Community Action Plan.

It was RESOLVED the clerk write to the Chairman of CDALC requesting regular inspection and maintenance of road haunches and road signs, and the clearance of obscuring growth around the signs.

On a proposal by Cllr Bayley, it was RESOLVED that the Clerk invite Tracy Webb, Principal Officer County Local Committee Chichester South, West Sussex County Council to attend the January Parish Council meeting; to provide the council with an update on her new role.

127.11 MEDMERRY MANAGED REALIGNMENT SCHEME

No further information It was noted that Cllr Field had provided information on the Manhood bombing ranges, which had been passed to RSPB to assist with the production of information boards.

128.11 ENVIRONMENT REPORT

a) Public Rights of Way – no further information.

b) Hayden’s & Morgan’s Pond – nothing further to report.

c) Earnley Wildlife & Bio Diversity Group – no further information.

129.11 EMERGENCY PLANNING

It was agreed that all Councillors would provide the Clerk with the dates of their availability for February to enable her to co-ordinate a meeting with Lloyd Harris, Emergency Planning and Business Continuity Officer, Chichester District Council to carry out a desk top scenario.

The Chairman requested the Clerk write a letter of thanks to Lloyd Harris for a very interesting presentation.

130.11 NEIGHBOURHOOD WATCH

Cllr Simpson reported that she had attended the annual meeting of the District Association; it was clear from the meeting that the Association appeared to be unaware of who the current co-ordinators were.

Cllr Simpson had held a meeting with Dennis Fenter and it had been agreed that they would work together to rejuvenate the scheme within the parish and seek further co-ordinators in the areas not currently covered.

131.11 SOUTH CHICHESTER LOCAL COMMITTEE

Cllr Bayley reported that the minutes of the meeting held on 1st November 2011 had been published on the West Sussex County Council website, the main presentation was from the “20‘s Plenty” campaign for Chichester, which the Committee approved.

132.11 ITEMS FOR REPORTING AND INCLUSION ON FUTURE AGENDAS

Winter Maintenance Plan – the Clerk advised she had been contacted by the manager of a care agency that operated from Second Avenue, requesting clarification of the action the Parish Council would be taking to clear the roads in the event of snowfall. The Clerk had advised the Care Agency Manager that the Parish Council had no power to clear the highway and it was the responsibility of the County Council. She stated that the County Council had since advised her that it was the Parish Council’s responsibility, under the winter maintenance plan.

The Clerk had contacted West Sussex County Council for clarification and Mr Spiller; confirmed that the Parish Council was not able to clear the highway, but if the Parish Council could arrange for a local farmer to clear the highway then the County Council would reimburse the contractor at a rate of £35.00 per hour, subject to an agreement on the route to be cleared and the conditions required to complete the work. The Clerk had as yet been unable to locate anyone who was willing to carry out this work.

The Clerk considered it viable to request funding for the clearance of Clappers Lane from its junction with the B2198, thence via Earnley Lane, Almodington Lane, Batchmere Road and Sidlesham Lane, down to the junction with the A286. This would enable most residents of the Parish to access the main roads.

Manhood Peninsula Steering Group – Cllr Field stated that the meeting that Earnley councillors were attending in the role of observers and were not delegates; it was agreed that a representative would no longer be sent to these meetings, although the papers would continue to be circulated.

Annual Meeting between the Parishes and Chichester District Council held 19th October 2011 – Cllr Field reported that the District Council would be holding an extra meeting in March to provide an update on the Localism Bill.

133.11 CLERK’S REPORT AND CORRESPONDENCE

1. Parish meeting facilities – the Clerk advised that Father Steve Davies had confirmed that the Parish Council was able to use Earnley Church as a meeting room. It was noted that the heating would be required to be switched on an hour before any meeting and there was no lighting outside the church and, as such, torches would be required in the winter months. Father Steve had requested that the Parish Council compensate the Parochial Church Council for the electricity used.

Bracklesham Barn – the Clerk advised that it would be £7.00 per hour to hire a small room within the Barn, although this fee might increase in the next year. The Parish Council had been requested to meet on a Thursday but not on the second Thursday of the month.

On a proposal by Cllr Bayley, it was RESOLVED to meet on the fourth Thursday of alternate months at Bracklesham Barn, Beech Avenue, Bracklesham commencing at 7pm. The Clerk would issue a timetable of the meetings for 2012.

2. Street Lamp – 2 Bookers Lane – the Clerk confirmed that an asset transfer agreement had been submitted to East Wittering and Bracklesham Parish Council; a response was awaited.

3. Peninsula Community Forum – Traffic lights on Stockbridge Roundabout. The Clerk advised that she had submitted that the request be included on the agenda.

4. The future of Youth Support and Development Services for young people in West Sussex consultation – the Clerk confirmed that the completed questionnaire had been submitted.

5. ‘No smoking’ sign in the Somerley bus shelter – the Clerk confirmed that a replacement sign had been installed.

Meeting closed at 10.10pm

Signed Bob Norris Chairman to Earnley Parish Council

Dated 26th January 2012

The Wates Developments team would like to invite you to an exhibition showing the draft proposals for a mix of up to 55 new family homes on land off Beech Avenue, Bracklesham.

Community engagement is very important to the team in order to create well designed places where people want to live.  Your comments and views on the draft proposals will help evolve our detailed proposals and we look forward to welcoming you to the Exhibition and receiving your feedback.

Date: Wednesday 1st February 2012

Time 3pm-7pm

Venue: Bracklesham Barn, Beech Avenue, Bracklesham

MEMBERS OF EARNLEY PARISH COUNCIL ARE HEREBY SUMMONED TO THE MEETING OF EARNLEY PARISH COUNCIL TO BE HELD ON THURSDAY 26th JANUARY 2012, COMMENCING AT 7.00PM, AT BRACKLESHAM BARN BEECH AVENUE BRACKLESHAM

01.12 PUBLIC QUESTION TIME ON MATTERS ON THE AGENDA – this is limited to ten minutes to members of the public to a) make representations b) answer questions or c) give evidence relating to business to be transacted (the public are welcome to stay and observe the rest of the meeting).

02.12 APOLOGIES AND REASONS FOR ABSENCE

03.12 CODE OF CONDUCT – Declarations of Interest on items included on the agenda

04.12 PRESENTATION BY DAN SANDERS, PRINCIPAL OFFICER, COMMUNITY DEVELOPMENT, COMMUNITY INFRASTRUCTURE WEST SUSSEX COUNTY COUNCIL.

05.12 COUNTY COUNCILLOR REPORT – when Parish Councillors may ask questions

06.12 DISTRICT COUNCILLORS’ REPORT – when Parish Councillors may ask questions

07.12 MINUTES – to agree and sign the minutes of the meetings held 23rd November 2011.

08.12 MATTERS ARISING FROM THE MINUTES – not already on the agenda

09.12 PLANNING

1. Applications considered since the last meeting

E/11/05398/FUL Mrs Beverley Cuthbert Manor Farm House Clappers Lane Earnley

Remove agricultural occupancy condition (b) on planning permission E/5/49 with current certificate of Lawful Use or development reference E/06/00634/ELD.

E/11/05254/DOM Mr Richard Farley Elm Tree House Somerley Lane Earnley

Re-fenestration of building exterior. 2 storey extension. Demolition and replacement of rear extension and side conservatory.

E/11/05430/TCA Mr Peter Chandler Millfield Bell Lane Birdham

Notification of intention to fell 2 no. Leyland Cypress trees.

E/11/05061/DOM Mr And Mrs Colin And Caroline Durant Dragon Cottage Third Avenue Batchmere

Detached garage / garden store with office over.

E/11/04586/LBC Mr Jack Dee The Manor House Clappers Lane Earnley

Installation of pool equipment on internal east wall of stable block and boiler flue to external east wall. E/11/04792/DOM Mr D Dudlyke Hedgehog Hall Bell Lane Earnley Chichester Proposed South East facing solar panels to roof of existing outbuilding.

E/11/04584/ELD Mr Jack Dee The Manor House Clappers Lane Earnley

Swimming pool.

E/11/04991/DOM Mr Gary Morgan The Paddocks Almodington Lane Almodington Earnley

Raise height of pitch of garage roof by 350mm, 2 no. velux roof lights to west elevation and small window to gable north elevation. (Alterations to detached garage approved under E/10/01597/DOM.)

2. Applications to be considered at the meeting

3. Update on decisions made by Chichester District Council

4. Appeals, licence applications and enforcement matters

5. Planning Correspondence

6. Affordable Housing – report from working party

7. Neighbourhood plans

09.12 COMMUNITY ENGAGEMENT STRATEGY – adoption of strategy.

10.12 FINANCE

a) Bank Balance – to receive a verbal statement as at today’s date

b) Grants Requests – approval of grants and payment

c) Approval of Parish Council payments and authority to sign cheques

d) Financial Report November and December 2011 – approval

e) Parish Online mapping facility

f) Precept 2012/13

g) Pension Contribution – monthly payment

h) Parish Council insurance requirements and cover

i) Power of Well Being

11.12 DIAMOND JUBILEE

12.12 WEST SUSSEX COUNTY COUNCIL COMMUNITY ACTION PLANS

13.12 MEDMERRY MANAGED REALIGNMENT SCHEME

14.12 ENVIRONMENT REPORT – report by Cllr Norris

a) Public Rights of Way

b) Hayden’s & Morgan’s Pond

c) Earnley Wildlife & Bio Diversity Group

15.12 EMERGENCY PLANNING – report by Cllr Field

16.12 NEIGHBOURHOOD WATCH – report by Cllr Simpson

17.12 SOUTH CHICHESTER LOCAL COMMITTEE – report by Cllr Bayley or Norris

18.12 ROAD SAFETY IN THE PARISH

1. Infrastructure Works Programme 2012/13 and Forward Programmes

19.12 ITEMS FOR REPORTING AND INCLUSION ON FUTURE AGENDAS

20.12 CLERK’S REPORT AND CORRESPONDENCE

1. Street Lamp – 2 Bookers Lane

2. Winter Maintenance – snow clearance from highway

3. Footpath No 3 & 59

4. Parish Newsletter

5. Parish Council website

6. Portsmouth Water – Saving Water Campaign presentation

Signed Louise Chater  Clerk to Earnley Parish Council

Dated 19th January 2012